CharityAGM 2026

AGM 2026

Saturday 14.02.2026 12-1pm

1. Attendance and Apologies

Apologies received: Bryan Cowey, Mark Walker, Andrew Cherry, Tony Robson, Jonathan Roys, Dave Byerley

Votes/proxies received from Mark Walker and Bryan Cowey.

Chairman Steve Knight

**Vice Chairman **Rob Cooper

Treasurer Phil Cramman

Secretary Alex Young

Committee Members Peter Young, Barry Hopper

Head Groundsman Craig Sinclair

Club Members John Allan, Liam Campbell, Christine Meldrum, Cat Ingoe, Ann Thelwell, Stephen Thelwell, Luke Thelwell, James, WIll Carter, Brian Storey

2. Agenda

Agenda followed previous year’s structure:

  • Opening address
  • Finance report
  • Grounds and facilities updates
  • 10-year master plan
  • Club operations and elections
  • Cricket matters (teams, captains, juniors, women’s section)
  • Any Other Business

No additions to the agenda were raised.

3. Chairman’s Opening Address / Annual Review

2024 achievements (formation year):

  • Charity established (Percy Main Cricket & Sports Club).
  • Constitution created.
  • Funds secured.
  • New 25-year lease obtained for the ground.

2025 objectives and outcomes:

  • Improve partnerships and site usage.
  • Increase accessibility and sustainability of facilities.
  • Over 12,000 cumulative hours of sports activity delivered in 2025.
  • New fencing and gates installed (improved security and reduced nuisance issues).
  • Concept 10-year redevelopment plan produced and publicly consulted on.
  • Funding opportunities identified.
  • New sporting partner: BKFC boxing gym established onsite (5 adult and 3 junior classes).
  • Funding raised for changing room repairs, showers, and water heaters.
  • Expansion of women’s and girls’ cricket.
  • Volunteer base increased.

Targets for 2026:

  • Aim to exceed 24,000 cumulative hours of sports activity.
  • Launch Percy Main Bursary Fund to support participants unable to pay.
  • Pursue government “Pride in Place” funding and other grants.
  • Progress design and planning for redevelopment master plan.

External support:

  • Meeting held with local MP and Northumberland Estate (landlord); both supportive of plans.

4. Treasurer’s Report

  • Overall financial position described as healthy.
  • Charity submitted annual returns to the Charity Commission.
  • End of Year 1 surplus approx. £9,000.
  • Capital expenditure on fencing (with 89% grant funding) and replacement mower reduced reserves.
  • Year 2 accounts show approx. £7,000 deficit due to timing of income vs expenditure; across two years still approx. £2,000 surplus.
  • Operational costs remain low.
  • Boxing gym partnership covers building utilities, significantly reducing overheads.

Income streams:

  • Senior membership subscriptions ~£3,000 (considered low for running the facility).
  • Improved subscription tracking using Stripe.
  • Need to increase sponsorship and pursue grants.

Key priorities:

  • Secure funding for new grounds machinery (roller and equipment).
  • Maintain a financial buffer.
  • Develop operational forecasts to support grant applications.

Treasurer stepping back from official role but will support incoming treasurer.

5. Grounds and Facilities

  • Pitch quality praised; maintained largely through volunteer labour.
  • Need for new machinery identified as a major funding priority.
  • Pavilion roof leaking; repairs underway using donated materials and labour.
  • The existing building is expected to be used for a few more years before replacement.

6. 10-Year Master Plan (Overview)

Proposed phased redevelopment (~£4.5m total):

  • New two-storey pavilion/gym/community building.
  • Demolition of existing building after relocation.
  • New car park (~42 spaces) and machinery garage.
  • Potential 3G football pitch with floodlights.
  • Covered spectator seating.
  • Refurbishment of football facilities.
  • Possible further parking expansion.

The plan emphasises multi-sport, community use rather than cricket-only focus.

Funding to be sought via Pride in Place scheme, ECB, FA, Lottery, etc.

Initial funding request (c. £100k–£150k) to cover design, planning, and investigations.

7. Governance and Trustees

  • Currently 4 elected trustees (constitution allows up to 12).
  • Volunteers and sport partners encouraged to join as trustees.
  • Constitution to be reviewed (including trustee terms).

8. Elections and Appointments (2026)

  • Chairman: Incumbent Steve Knight to continue (no challenges).
  • Vice Chairman: Incumbent Rob Cooper to continue (no challenges).
  • Treasurer: Barry Hopper (nominated Steve Knight, seconded Alex Young) appointed without challenge for 2026 (Phil Cramman stepping back but supporting).
  • Secretary: Alex Young to continue (no challenges).
  • President: Jon Roys to continue (unelected role).
  • Fixture Secretary: Role absorbed into Secretary position.
  • Junior Coordinator: Currently covered by existing volunteers; additional support welcomed.

The Chairman and Vice-Chairman both expressed deep gratitude for the tireless work of outgoing Treasurer Phil Cramman, without whose years of effort the club would likely not be operating today.

9. Cricket Matters

Match teas:

  • Due to cost, logistics, and legal/food-safety concerns, the club will not provide teas on Saturdays in 2026.
  • No objections raised.

Team captains (2026):

  • 1st XI: Captain – Alex Young; Vice-Captain – John Allan.
  • 2nd XI: Captain – Stephen Thelwell; Vice-Captain – Barry Hopper.
  • Midweek team: Joint captains Mark Walker & Sam Hogg to continue.
  • Women’s team: Megan Roys to continue as captain.

Junior section:

  • Teams to continue at U11, U13, U15.
  • Tuesday nights remain junior training nights.
  • Registration details to be circulated to parents.
  • Additional junior coaches and volunteers requested.

10. Any Other Business

  • Request for better weekly communication on fixture confirmations to avoid unnecessary pitch preparation.
  • Volunteers encouraged to help with ground work and maintenance.
  • Proposal to adopt the Spond app for team management, availability, and safeguarding communications.
    • Agreed to trial for 2026 season.

Membership fees:

  • No change proposed.
  • Seniors: £15/month or £150 annually.
  • Juniors/students/concessions: £50 annually.

11. Closing

The Chair thanked attendees and volunteers.

The meeting closed with an invitation for members to stay for refreshments.

Meeting closed: 1pm